Bylaws

Bylaws of the Coachella Valley Pool League

1. Principal Office:

The principal office of the Association for the transaction of its business is located at:
79115 Kristen Ct., La Quinta, CA 92253.
The Association may have other offices as may from time to time be designated by

members of its Board of Directors.

2. Board of Directors.

A. Composition and Term of Service: The Association shall be governed by a Board of Directors consisting of five (3) Executive Officers who shall serve concurrently as Officers of the Association. These positions are referred to as President, Vice President and Secretary/Treasurer. Additionally, the Team Captain, or their designee from each Leagues team shall have a seat on the Board. All Officers and League members of the Board shall serve for a term of two (2) seasons (one year). Terms of service shall commence the fist day in June.

B. Election of Executive Officers: Election to one of the three Executive Officer positions shall be by ballot of the general membership at the end of yearly League Play. A plurality of the votes cast shall be required to elect. Mid-term vacancies occurring on the Board shall be filled for the remainder of the term by the vote of the remaining members of the Board. Normally, The elections shall be held at the year-end Awards Banquet.

C. Nominations: Persons who wish to seek election for Executive Officer must submit their names to any current Board member during the period beginning at the mid-season break, and ended by the FIRST week in April. Any member of the Association in good standing is qualified to be nominated for any Executive Officer position. At least one (1) week before the election, the Secretary/Treasurer shall prepare a list of the names of all the nominees and shall e-mail notices, via the weekly e-newsletter, of the same to the members of the Association.

D. Management of Association Property: Any property of the Association may be used or disposed of in accordance with the directions of the Board of Directors. The Board shall not incur any debt or liability exceeding the net assets of the Association.

E. Actions Requiring Board Approval: Any and all of the following actions undertaken on behalf of the Association shall require the approval of a quorum of the Board of Directors:

1. The entering into and execution of contracts with outside interests;

2. Proposed operating budgets;

3. Financial reports;

4. Removal of any individual from the membership roll as the result of actions deemed not in the interest of the general membership;

5. Any other matters of organization or operation that the Board deems requires its

approval.

F. Meetings of the Board of Directors: The Board of Directors shall meet in accordance with the requirements of the business presently before the Board, but in no event less than once per calendar month. The President of the Board may call a special meeting of the Board at any time, and a special meeting must be called on written request of any three (3) members of the Board. Reasonable notice of such meetings must be given to the members of the Board by the Secretary, which notice shall state the object of the meeting.

1. Quorum. Nine (9) members shall constitute a quorum at meetings of the Board of

Directors, with at least two (2) Executive Officers present.

2. Attendance. Any member of the Board who is absent from three (3) consecutive

meetings, unless he/she shall present satisfactory excuses, shall be deemed to have resigned as a member of the Board and concurrent officer of the Association, if such office is held, and shall cease to be a member and officer thereof. He/she may, however, be reinstated by a majority vote of the Board.

3. All Board members shall support a majority decision of the Board

3. Officers of the Association:

The officers of the Association shall be the President, Vice President, Secretary/Treasurer. The officers are also members of the Board of Directors and are elected to serve in accordance with designated term of office, as set forth in paragraph 2A above.

Duties of the President.

Be the Chief Executive Officer of the Association.
Coordinate the activities of the Board of Directors of the Association, its officers, and all committees.
Call, provide agenda for, and preside over Board of Directors and Registration meetings.
Be co-signatory on all bank accounts.
Appoint standing and ad hoc committee chairs.
Prepare solicitation proposals for corporate sponsors.
Be responsible for communications and negotiations for the league and league members, with the general public, other organizations, their agents, and publications, unless otherwise restricted by these bylaws.
Act as ex-officio member of all committees.
Be responsible for providing any and all financial data or official minutes:

a. Upon proper request of any league member.

b. Upon legal request of any government agency.

Maintain records during term of office and supply those records to successor.
Comply with all bylaws not covered in these duties.

B. Duties of the Vice President.

The Vice President shall perform the duties of the President in the absence of the latter and

shall perform whatever regular duties delegated to him/her by the President.

C. Duties of the Secretary/Treasurer:

· Record the minutes of the Board of Directors and Registration meetings.

· Prepare and present to the Board of Directors, in writing, the minutes of the previous Board of Directors and/or Registration meeting(s).

· Keep original copies of these bylaws, as in effect, and provide a current copy to the handbook coordinator at the beginning of each season.

· Prepare and mail pre-season registration packet to Captains. Handle all general correspondence, as necessary, with the Board of Directors members, league members, West Coast Challenge cities, and other organizations.

· Shall mail advance notice of membership meetings to the membership at least two weeks in advance of said meetings.

· Comply with all bylaws not covered in these duties.

The Treasurer shall keep the books and accounts of the Association, and shall perform any
other duties usually assigned to this officer. The Treasure shall make payments only for bills properly approved by the Board and shall, along with at least one other member of the
Board, sign all checks drawn on the accounts of the Association. In the absence or
incapacity of the Treasurer, his/her power to sign checks may be delegated by the Board to
one of its other members.
E. Duties of the Head Referee.
The Head Referee shall be responsible for the enforcement of competitive playing rules
adopted by the Association and shall be the final judge in all disputes requiring the
interpretation of said rules. Furthermore, the Head Referee shall establish standards for
qualification for tournaments and the organization of same and shall appoint additional
referees as deemed required. The Head Referee shall be responsible for conducting referee seminars. Whenever a change in the playing rules is proposed for a vote by the Association, the Head Referee shall prepare an analysis of the proposed change and present same to the general membership prior to the taking of such a vote.
F. Additional Duties.
Additional duties may be assigned to each Board member.
4. General Committees.
Standing and special committees may be appointed from time to time by the President to consider and report on subjects requiring investigation or the management of certain affairs of the
Association as delegated to it by the appointing officer. The President shall be a member of each
of these committees, ex-officio, as stipulated above.
5. Actions Requiring General Membership Approval.
In addition to the election of officers and directors, all of the following actions shall require the
approval of a quorum of the general membership as stipulated in article 10C of these bylaws:
a. The recall and removal of any officer or director;
b. A change in the established playing rules;
c. A change in the established dues structure.
6. Admission to Membership.
Any individual twenty-one (21) years of age or over, upon payment of dues, may become a
member of the Association and shall be entitled to all of the benefits befitting a general member in
good standing. The age requirement may be waived by a vote of the Board of Directors in
individual cases where such action would not conflict with the prevailing laws of the State of
California that establish minimum age requirement for Billiard Establishments and Taverns. Each
member is entitled to one vote.
7. Dues.
The seasonal membership dues for playing members, payable in advance by the first night of play, shall be $10.00. Executive Officers and Hall-of-Famers are not required to pay CVPPA leage dues. BCA membership dues are due by the third week of Play.
8. Termination of Membership
The membership of any member of the Association shall terminate:
a. Upon his/her written request for such termination delivered to the Secretary of the
Association;
b. Upon his/her failure to pay dues in accordance with the cut-off date stipulated in the
dues schedule;
c. Upon the decision of the Board of Directors in those circumstances, arising out of
disputes, unethical actions, etc. where the Board deems membership should be
forfeited in the best interests of the Association.
9. Disciplinary Actions.
Any matter brought before the Board which may result in the fining, suspension, or termination of a member’s Association membership shall be conducted in the following manner:
a. A written charge detailing the alleged misconduct must be received by the Board and a
copy shall be forwarded to the charged party. Once received, the Board will contact the
parties involved and schedule a date for a formal hearing by the Board on the
charge(s). The Charging Party must appear in person and may bring with him/her such
witnesses as are necessary in his/her judgment to prove the charges. The Charged
Party is entitled to be present at the hearing and may bring a representative to speak
on his/her behalf and such witnesses as desired. The hearing will be closed to all
outside parties and to the witnesses except during the time they are giving testimony.
Once the hearing has been concluded, the Board will meet in closed session to
consider the evidence.
b. Once a decision has been reached, the Board will notify any parties remaining at the
hearing and will issue a subsequent written opinion detailing the reasons for its
decision.
10. General Meetings of the Association.
a. Regular Meetings. Regular meetings of the general membership of the Association for the purpose of electing officers and directors, voting on issues as stipulated in Article 7 of these bylaws and transacting the general business of the Association shall be held at the beginning, middle and end of each season at a time and place designated by the Secretary. Notice of such meetings shall be mailed by the Secretary to all members at least two weeks in advance of said meetings.
b. Special Meetings. Special meetings of the Association may be called at any time by
the President, and must be called by him/her, or, in the President’s absence, by the Vice President or Secretary, on the written request of a majority of the Board of Directors, or on the written request of not less than ten members of the Association and the notice must state the object of the meeting.
c. Quorum. Twenty-five percent of the general members shall constitute a quorum at
meetings of the Association on matters subject to a vote. Matters to be voted on at
such meetings shall be limited to those stipulated in Article 5 of these bylaws but in no
cases shall a vote be taken on matters brought up as new business at the same
meeting; such matters shall be carried over to the next regular meeting of the general
membership in order for the Secretary to advise the membership in advance, in writing,
of the matters to be acted upon. In the event that a quorum is not present, the Board
may vote to accept the number present as a quorum.
Note: To ensure that all members get to vote ballots may be distributed to all league
members on a designated league night.
11. Amendments.
The bylaws may be amended in any one of the following ways:
a. By the affirmative vote of a two-thirds majority of the full membership of the Board at
any regular or special meeting of the Board of Directors of the Association.
b. By the affirmative vote of a two-thirds majority of the Association at any regular or
special meeting of the Association, provided notice of such amendment or
amendments and the nature thereof shall have been given to the membership of the
Association at least one month prior to the date of the meeting or meetings at which
such amendment or amendments are to be presented for consideration. Any duly
adopted amendments to the bylaws shall be binding on all members, including those
who voted against them. Members not present at such meetings are not entitled to
vote by proxy.
c. By the affirmative vote of a two-thirds majority of the Association in an election to be
conducted by mail ballot; adhering to the notification requirements set forth in
Paragraph B above.
12. Dissolution.
This Association may be dissolved by the vote of a majority of its active members. In the event of dissolution, the property of the Association shall be distributed as stated in the Articles of Association.